EAPS Calendar Management

For Calendar Managers:

1. Check the description of your series at https://eapsweb.mit.edu/events/research-seminars - email heatherq@mit.edu if you need any changes.

2. Add events to your Google calendar as soon as you know who is speaking (the earlier the better) – you do not need to add your events to the MIT calendars. It is essential that you include: 1) your seminar acronym/name 2) the speakers name and affiliation 3) talk title (once you have this information) 4) time/room. 

3. Send copies of your flyers and a picture of the speaker as soon as you have these to heatherq@mit.edu, ccing hlh@mit.edu for posting to the website/social media.

4. Post your flyers in E25 and/or Building 54 at least a week before your event.

Other MIT websites pull a feed from your google calendars - it’s very important information is accurate and thorough.

**PLEASE NOTE** We update events on http://events.mit.edu/ and https://eapsweb.mit.edu/events/all each Thursday. If your speaker cancels, or there is a last min change of any kind, please immediately update your Google calendar entry and email Heather Queyrouze directly heatherq@mit.edu, ccing hlh@mit.edu. We may not notice if you have made a subtle change to your event so giving Heather Q. an email heads-up is always appreciated.