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Visiting Student Application Process
The International Student’s Office is the MIT office overseeing the process at the Institute level. Just as with the procedure for admitting regular graduate students, the procedures for admitting Visiting Students are centralized within the Education Office. However, the process involves faculty members and their Administrative Assistants [AA] since they will be the source of the information needed for the application. The faculty member or AA should send the completed EAPS Visiting Student Information form to the Education Office.
Please Note: All visiting student applications must be accompanied by a certification that the visiting student is proficient in English. The two easiest ways to do this are:
1. Have the prospective visiting student send us the scores form either the TOEFL or IELTS exam
2. Conduct an interview with the visiting student either in person, via videoconference, or by phone.
A completed certification form is required before the International Students Office will complete the paperwork for a visa. The completed form must be sent to the Education Office, and we will forward it to ISO.
After receiving the Visiting Student Information form the Education Office will be responsible for:
Obtaining the approval of the Provost's Office. A hard copy of the request form will be sent to the host's AA.
Entering the biographical and academic information for the visiting student in Grade 20, MIT’s admissions database to obtain a MIT Id number for the applicant.
Creating and sending the invitation letter to the visiting student. The Education Office might consult with the faculty member’s AA on obtaining the faculty member’s signature. A copy will be sent to the faculty member’s AA.
Sending the Certificate of English Proficiency to the International Students Office
Notifying the applicant to create an MIT email address and then go to iMIT after waiting 48 hours. The AA for the faculty member inviting the student will be copied on this email so that everyone is aware of how the process is progressing.
Submitting the proper form if the faculty member or department is paying any of the processing or registration fees. A copy will be sent to the faculty host’s AA.
Sending the visa documents to the visiting student.
When a visiting student is continuing for a new term the AA for the faculty host should create the required registration letter, giving the signed letter to the visiting student to hand-deliver to the Registrar and sending a copy of the letter to the Education Office. Roberta Allard should be listed as the department contact.
If the Visiting Student will be paid by the faculty host, the AA should notify Karen Fosher directly.